For the purpose of payroll accounting, the first step for companies is to register their employers, ie PAYE. As a result, the company becomes an employer and opens up the possibility of settling the salaries of employees. Usually the registration time does not last longer than three weeks. So if we want to pay / pay the employee in time, then this registration has to be started in time.

You do not have to register with PAYE for a company that does not pay more than £ 113 a week and does not receive any reimbursement or other benefits from employees. Employees do not have another job and / or receive no pension.

However, payroll must be prepared and records kept. Employees are billed for payroll or other things like:

  • the bonus, or the
  • legal sick leave or
  • maternity pay.

The tax and the national insurance contribution are deducted from the wage. Other deductions may include student loans or pension contributions.

At the time of payroll, an FPS report is sent to the HMRC, which includes the employee’s payouts and deductions.
Payments to be paid to the HRMC every month on the 22nd day of each month (by post 19)

Payroll settlements can be set to Weekly, Weekly, or 4-week billing after the pay registration number arrives (at the company’s home address).

At the end of the tax year, the company is required to report annual aggregate payroll data to the company and provide its employees with the P60 annual payroll summary form.
Workers who leave during the year must issue and issue a P45 form with their invoiced wages and taxes deducted.

Entering Employee Registration at

Exit Employee Statement at


Mandatory After All Payments: the Payslip! If you do not receive your payslip , you will need to ask for it.

This document can be a 2-page document, but it can also be an A5 size paper or a note, the following information appears on it:


– Your Payroll Number

– The TAX Period – the current tax period

– Deductions Tax and National Insurance

– Your Tax Code – Tax code of the employee

– Expenses

– Pensions – Retirement deduction data

– Student Loan – any Student Loan Deductions

– Payments, Wages, Bonuses, Comission

– Workplace Benefits – details of any Workplace Allowances

– NI Number – National Insurance Number


P60 Form:

This form must be received by all employees at the end of each tax year from their employer no later than 31st of May each year!

P60 form contains the previous year’s payment summary data, and this form (also) can be used to prove your status in England.

P45 Form:

This form is issued by the employer if there is a change of job during the tax year (ie between April 06 and April 05 of the following year).

Working hours in England

In an employee relationship, full-time equivalents are 37.5 hours per week.

If you spend more time at work, this should be noted as overtime on the pay slip.

If the time spent working does not exceed the working time of the full-time job, you are employed in part-time.

Its working hours are not limited, usually from 2 to 4 to 6 hours a day, but can be up to 2 hours a week.

Self Employed sets their own working hours, so many people make the mistake of working more than 8 hours a day.

In addition, if you go on leave, you will not be paid for the same period as employees in employee status.

Entitlement to leave

A full-time employee is entitled to 28 days of paid annual leave, which already includes bank holidays. A full-time worker has 28 days off and a 4-hour worker 14 days off.

Sick leave, sick pay in England

Statutory Sick Pay (SSP)

Sick leave and sick pay can be granted for a maximum of 28 weeks per year. (if the employee meets the conditions for payment of sick pay)

The first 7 days of sick leave are certified by the employee, and a medical certificate is required after 7 days.

Sick pay is £ 88.45 per week.

The person entitled to sick pay benefit is:

– 4 or more days absent from work continuously

– reported illness to employer

– at least £ 112 gross earnings per week

– the employee presents the certificate of the illness (self-certification for the first 7 days, then medical)

– did not exceed 28 weeks of age.

What a foreign worker in England is entitled to? 

How much is sick pay?

In England, sick pay is a complex issue. This is because most employers have their own insurance contract, and they cover the patient population with their own structure.

It is worth checking the employment contract carefully when signing it, and the conditions for a possible accident or illness must be clarified at the very beginning.

A lot of people work by agencies in England. In this case, too, you must be aware of the rights that apply to you. A lot of employment agencies block the application for sick pay, paying only for the hours you work.

Fair agencies, of course, do not abuse these legal loopholes, but many have already gone to such lengths and because they needed the job, they did not talk about the abuse.

Of course, no one likes to be sick or an accident victim, but if it does, the following options are available:

All English workers who are subject to the following conditions are entitled to sickness benefits:

  • contractual relationship,
  • immediately min. gross earnings of 116 pounds,
  • sick for at least 4 consecutive days (including weekends and holidays).

The employee is obliged to report the illness to the workplace, after 7 days this must be confirmed by a medical certificate.

How much sickness benefit are we entitled to in England if we are ill? 

Sick pay is £ 92.05 a week in England. This must be paid by the employer to the employee for a maximum of 28 weeks.

What should we do in case of illness? 

If you have more than one job, you can pay for each, so it’s a good idea to report your need for each.

The report form can also be completed by the employee if the illness is less than 8 days long, but this is not accepted by all employees due to abuse (someone gets sick too often).

Beyond 8 days, a medical certificate is required.

Companies pay for workers on sick pay in a variety of ways. Somewhere 6 months of employment is required, somewhere the full salary is given for a few weeks and then this is reduced weekly. It is worth discussing these conditions before starting work and before concluding a contract.

The employer may request a suitability for work test if the illness is long-term but you have to go back to work, but the employee is not yet able to get a job. In this test, the doctor describes which work processes to recommend and which processes the employee can perform.

This fit-note can be the bridging solution between the patient population and going to work, because then we can go to work and so we will have more money.

What to do in case of long-term illness or if you are not entitled to compulsory English sickness benefit?

If someone is unable to use the SSP service or their illness lasts for more than 28 weeks, they can complete the SSP1 form. This form certifies that we are not entitled to sick pay (SSP) and contractual sick pay. Use this form to apply to your local support office for an incapacity benefit or income supplement (ESA).

What can we do to supplement the UK sick pay? 

If you want to supplement your sick pay in the UK, you should think ahead and take out insurance. There are so many types of insurance available, it is worth taking the time to find the one that works best for you. Insurance can also be taken out in the event of a loss of income in England, and this is also worth checking out. The amount of insurance payable varies from person to person. It depends on age, lifestyle habits, the amount to be paid. Together, these affect how much money we receive in the event of a protracted patient population.

Claim Payroll for your company

and ask our help for any financial issues. We are looking forward to contacting you as soon as possible!

Phone:  +44 (0) 1357 – 340 – 000


Skype: Symfalogic Corporation

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